Client Overview

The client is the world’s largest auction house specializing in Fine Art Auctions & Valuations and is a renowned auctioneer of art, pictures, collectibles, and motor cars.

Problem Statement

The client’s core business involves numerous sales and purchases, with auctions being their primary focus. They faced significant challenges in managing expenses incurred by in-house employees during auction visits, client meetings, and related activities. To address these issues, the client sought a technology-enabled solution for general employees and the accounting team to ensure efficient processing of expense payouts.

MadvIT’s Approach & Solution

As a trusted digital transformation partner, MadvIT Solutions collaborated closely with the client’s core team to gain a deep understanding of their challenges. Through brainstorming and business analysis sessions, we identified the need for an integrated application to streamline expense management for both employees and the accounting department.

Proposed Applications

Mobile Application for Employees:

  • Utilized Optical Character Recognition (OCR) technology to enable employees to upload receipts of their expenses.
  • Provided a seamless process for claiming reimbursements.

Web-Based Application for Accounting Department:

  • Designed to manage reimbursements and approvals efficiently.
  • Integrated with the client’s existing accounting system to ensure a seamless process.

By implementing these applications, we aimed to simplify expense management and enhance overall efficiency.

Implementation and Results

MadvIT’s team, worked diligently to develop and deliver the proposed solution within an 8-month timeframe. The solution successfully addressed the client’s challenges, providing a streamlined process for managing expenses.

Technology Stack

  • Mobile Application: Flutter
  • Backend Development: Java
  • Web Application: React.js
  • Cloud Infrastructure: AWS
  • Database: MySQL

Conclusion

The successful implementation of the integrated expense management solution not only resolved the client’s issues but also demonstrated MadvIT’s commitment to delivering innovative and effective technological solutions.